Online ERFA
The procedure of the entire scholarship process is still following the traditional file system. This can be challenging for both the ERFA (External Relationship & Financial Assistance) department and students as both encounter complex and tedious tasks.
Scroll DownWhat we are going to do?
To develop a fully automated PWA (Progressive Web Application) for SZABIST’s ERFA Department in order to cater for the needs of the whole scholarship’s process from announcements to the allotments of scholarships in a centralized manner. Hence, it would gradually save efforts and resources consumed during the student’s scholarship file submission, interview, and grant allotment.
What are the proplems with current process?
The following are problems faced by the staff and students during the scholarship process:- All students might not be aware of the scholarship available in SZABIST.
- Students have to manually fill a very large form, if there is a mistake on the form then they have to refill a new form.
- The scholarship form and documents verification of each applicant is hectic for the scholarship department, as they need to verify whether the applicant has attached all the required documents or not, which takes an enormous amount of time.
- Applicants are informed about the status of their application through a list posted on social media. Sharing such information on a social media platform is not a proper channel to communicate.
- The data for the number of funds and scholarship grants, allocated for a particular scholarship program, is not readily present in the system. In order to manage and plan resources efficiently, there needs to be a statistical overview of each scholarship program.
- The scheduled interviews are long and cause students to wait up to extra four to five hours for their interview.
- Interview panellists’ evaluation sheets can be displaced and lost as there is a large volume of papers involved.
- The previous year’s scholarship holder’s records review is laborious for the ERFA Department while allocating the scholarship percentage to a specific student.
- If a student is already a scholarship holder, he or she has to follow the entire afresh procedure of re-application which would cause redundancy as some of the documents are already present in the records of the department.
What are the solutions?
Online Form
Students can fill a scholarship form online, they have the option to recheck their application before submission.
Student Portal
Each applicant will be informed about his or her application status at every moment through their student's dashboard.
Online Token
The shortlisted interview students can apply for system-generated tokens on a first-come-first-serve basis.
Online Document Verification
The documents will be checked and verified by the ERFA Department, if any documents are incomplete, the application will be paused.
Easy Accessibility
The previous record of the candidate will be archived in the database and the ERFA members can easily review it.
Easy Apply
Students would have the option to reapply for the continuation of their scholarship but they need to update certain details and documents.
Mobile Notifications
Students will be kept updated through the live notification on their smart phones.
Easy Monitoring
It will be easy for the ERFA department to moniter the entier process.
What will be the tools and technology used for this project?
- NodeJS
- ReactJS
- ExpressJS
- MongoDB
- PWA (Progressive Web App)
- Microsoft Visual Studio Code
Who are We?
Syed Mustafa Imam
"Being an aspiring Computer Scientist, I am always ingeniously looking to solve real-world problems."
Lead Software Developer @ gen4gen | Ex Regional Ambassador at Hackmakers. AI | IoT & Mixed Reality Researcher.
Hirdesh Kumar.
"I am currently completing my BSCS from SZABIST Karachi, this program has boosted my confidence in solving real world problem through my knowledge."
Student at SZABIST
